Document Management

About Document and Content Management

There are issues businesses are facing today in terms of efficiency and space. Here are some facts:

Storage

In most cases, information is on paper and kept in filing cabinets. This means that office or warehousing space is being used for non-productive purposes.

Filing and Retrieval

Information workers spend up to 30% of their day just looking for data they need to complete a task.

Information

80% of content within an organisation is unstructured, not shared, and not stored in such a way to protect documents and information from damage, theft and loss.

Ultimately these facts add up to inefficiency, waste, duplication and is costing money.

Every organisation needs to have an Information Management strategy in place. In today’s digital age, information is abundant, and within your organisation this information exists in corporate file servers, desktop PC’s, mobile laptop computers and paper based filing cabinets.

In theory, most of the information you need to make informed decisions about your business already exists within your corporate infrastructure, the problem though, is that it is often difficult to find the right information quickly. We call it the “Information Black Hole” because it’s easy to store information onto your file server, PC, Laptop or Mail system, but almost impossible to get it back out when you need it.

Company network drives contain huge amounts of information in different file formats; email, electronic documents, spreadsheets, presentations, reports, scanned documents, multi-media and all manner of other digital content. It is an achievement to find the exact file you need quickly and efficiently.

Affordable

Once the preserve of blue chip companies, existing document management systems are now very affordable and come with scalable modules including workflow systems.

Reduce your overheads

We can show you how to increase the profitability of your company – we would expect you to see improved efficiency within days and the system to pay for itself within a year, if not months.

Register to download the fully functional trial version and see for yourself how easy it is to be up and running.

FileStar – Document Manager for SMEs

FileStar Document Manager is a fully featured document management solution designed specifically for small and medium sized businesses and corporate workgroups with all the features and performance present in more expensive 'Enterprise' products. Designed to be intuitive to install, use and administrate without the need for extensive IT support and complex configuration. Find out more »

FileStar ScanStation is an integral component of FileStar, providing highspeed multipage scanning. Quick and intuitive to use - scan and file your documents with the minimum of fuss. Find out more »

Find out how this will benefit your business. Contact us now on 01794 526088 or email info@copynet.co.uk.

Enterprise Level Document Management

KnowledgeWorker is the Enterprise Information and Content Management system built with Microsoft development tools and designed to work with Microsoft Office and Outlook….. using the desktop tools your people are familiar with. Find out more »

Incorporating

• Document and Records Management (EDRMS) for the creation, storage and retention of information (including emails) in any file format.
• Scanning to convert your paper based documents into searchable electronic content.
• Search & Classification Engine to find information based on content, attributes or catalogued information.
• Project Collaboration to share information, news and tasks with team members.
• Workflow Engine to provide Business Process Management (BPM) allowing almost any process to be automated.
• XML Publishing Engine allowing selective content to be dynamically published to intranets, portals and external web sites.
• Contact Relationship Management a system to maintain and manage customer, supplier, partner and internal staff contact information.

Find out how this will benefit your business. Contact us now on 01794 526088 or email info@copynet.co.uk.